The Knights of Saint Mulumba Nigeria – VGC Sub Council (“KSM VGC”, “we”, “us” or “our”) respects your privacy and is committed to protecting personal information provided through https://ksmvgc.org/ (the “Website”).

This Privacy Policy explains what information may be collected when you use the Website, why it may be collected, how it may be used, how long it may be retained, and the choices and rights available to you.

By using the Website, you acknowledge this Privacy Policy. If you do not agree with it, please discontinue use of the Website.

1. Information Collected

We may collect information that you voluntarily provide to us and limited technical information generated when you visit the Website.

Information You Provide

• Your name.
• Email address.
• Telephone or mobile number.
• Address or location information supplied through a form.
• Subject and message submitted through the contact form.
• Membership or enquiry information that you voluntarily provide.
• Other information you choose to send to KSM VGC.

Technical Information

Depending on the Website configuration and services in use, technical information may include IP address, browser type, device type, operating system, pages visited, referring pages, approximate location and dates or times of visits.

Technical information is generally used to operate, maintain, secure and improve the Website.

2. Contact Form Information

When you use the KSM VGC contact form, you may be asked to provide:

• Name
• Email address
• Phone number
• Address
• Subject
• Message

The information is used to respond to your enquiry, provide requested information, follow up on a request, address a complaint, or otherwise communicate with you regarding the purpose for which the information was submitted.

Please do not submit passwords, payment-card information, confidential documents or other sensitive information through a general contact form unless specifically requested through an appropriate secure process.

3. How We Use Information

Information collected may be used to:

• Respond to enquiries and messages.
• Provide information about KSM VGC activities and programmes.
• Process legitimate membership or programme enquiries.
• Communicate important information about events and activities.
• Maintain and improve the Website.
• Protect the Website against abuse, fraud and security threats.
• Maintain records where reasonably necessary for organizational purposes.
• Meet applicable legal or regulatory obligations.

4. Cookies

The Website may use cookies or similar technologies. Cookies are small text files stored on your device by a website.

Cookies may be used for purposes such as:

• Remembering certain website preferences.
• Supporting navigation and website functionality.
• Maintaining secure sessions where applicable.
• Understanding general website usage.
• Supporting analytics or third-party services where enabled.

You can normally control or delete cookies through your browser settings. Disabling certain cookies may affect some Website features.

5. Website Analytics

We may use website analytics tools to understand how visitors use the Website and to improve its content, performance and usability.

Analytics information may include pages viewed, approximate geographic information, device and browser information, referral sources, visit duration and general interaction with the Website.

Where an analytics provider is enabled, that provider may process information according to its own privacy policy and terms. Analytics services should be configured to collect only information reasonably necessary for website administration and improvement.

6. Third-Party Services

The Website may use third-party services to provide functionality, security, hosting, analytics, fonts, maps, video, social media, communication or other services.

Examples may include:

• Website hosting and infrastructure providers.
• Email delivery or mail-server services.
• Google or other web analytics services, if enabled.
• Bootstrap, Font Awesome and other front-end resources.
• YouTube or other video platforms where embedded content is used.
• Social-media platforms where social content or links are provided.

Third-party services may process certain technical or personal information according to their own policies. We encourage users to review the privacy policies of third-party services they access through the Website.

7. Sharing of Personal Information

We do not intend to sell personal information collected through the Website. Information may be shared where reasonably necessary to:

• Respond to your request.
• Operate and maintain the Website.
• Use trusted service providers performing services on our behalf.
• Protect the rights, safety and security of KSM VGC or others.
• Comply with applicable law, lawful requests or legal processes.

8. Data Security

We take reasonable administrative and technical measures to protect information against unauthorized access, loss, misuse, alteration or disclosure.

However, no internet transmission or electronic storage system can be guaranteed to be completely secure. Users should therefore avoid sending unnecessary confidential information through ordinary website forms.

9. Data Retention

Personal information will generally be retained only for as long as reasonably necessary for the purpose for which it was collected, including responding to enquiries, maintaining legitimate organizational records, resolving disputes, maintaining security and complying with applicable legal obligations.

Contact messages may be retained for a reasonable period so that KSM VGC can properly respond to enquiries and maintain relevant communication records. Information that is no longer reasonably required may be deleted, anonymized or securely disposed of, subject to applicable record-keeping requirements.

10. User Rights

Subject to applicable law and any relevant legal limitations, you may have rights regarding personal information held about you, including the right to:

• Request information about personal data we hold about you.
• Request correction of inaccurate or incomplete information.
• Request deletion of personal information where appropriate.
• Object to or request restriction of certain processing where applicable.
• Withdraw consent where processing is based on consent.
• Raise a privacy-related complaint or concern.

Requests should be sent to info@ksmvgc.org. We may need to verify your identity before completing a request involving personal information.

11. Children's Privacy

The Website is not intended to knowingly collect unnecessary personal information from children. Where a programme or activity involves children or young persons, information should be collected and handled only through appropriate processes and with any required parental, guardian or lawful authorization.

12. External Websites

The Website may contain links to external websites. We are not responsible for the privacy practices, content or security of websites that we do not control.

You should review the privacy policy of an external website before providing personal information to it.

13. Changes to This Privacy Policy

We may update this Privacy Policy when our Website, services, information practices or applicable legal requirements change.

Changes will be published on this page together with an updated “Last Updated” date. We encourage visitors to review this page periodically.

14. Contact Information

For questions, requests, complaints or concerns about this Privacy Policy or the handling of personal information, please contact: